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City of Allen

General Information


Job title: Accountant - Payroll
Job location: Allen, TX 75013 United States
Requisition code:
Date posted: 02/01/13
Job type: Full-Time

Job Classification

Job Category:Finance/Purchasing

Job Description

Job description:
The purpose of this position is to maintain and verify the accuracy of the City's payroll related accounts within a complex payroll and accounting system. This is accomplished by researching and maintaining the accounting treatment of complex transactions related to payroll processing and payroll budget preparation. This position assists the Payroll Specialist with bi-weekly payroll processing. Other duties may include assisting with payroll cash management, completing special projects as assigned, and interfacing with other City employees and citizens. This position does not provide direction to other employees.

Essential Functions:

The information listed below is intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.

• Assists with bi-weekly payroll processing by reviewing changes entered into the system for accuracy and keying entries and changes into the system. Coordinates and reviews payroll-related general ledger accounts, reconciliations and posting of journal entries. Maintains documentation for payroll related check requests, journal entries and electronic funds. Coordinates and reviews cash related payroll transactions in a timely manner. Prepares year-end compensating absences journal entries and annual audit work papers related to salary and benefit expenditures.

• Performs payroll related tax, payment and reporting activities including ensuring compliance with state and federal regulations; and filing federal payroll tax returns IRS garnishments and child support payments. Researches laws and regulations regarding taxes and payroll withholding procedures. Prepares the monthly Texas Municipal Retirement report, quarterly IRS 941 report, annual W2’s, workers compensation and Texas Workforce Commission reports and verifies payments are correct, timely and reconcile to the general ledger. Coordinates with Human Resources personnel to reconcile employee/COBRA/retiree benefit receivable/payable accounts.

• Assists with payroll software maintenance and controls. Prepares payroll software for new tax calendar year, identify the need for system revisions, formulating system requests, recommendations and analyzing post-implementation results of system changes and training of employees. Ensures software changes affecting the general ledger are implemented correctly and timely.

• Assists with preparation of annual payroll expenditure budgets by coordinating system set-up, reviewing checks and balances, completing necessary changes, running reports, and checking reports for accuracy regarding payroll information in the annual budget report.

• Provides support by filing and compiling reports, creating and preparing spreadsheets for special projects and providing assistance and information on financial and accounting issues. Monitors, researches, and advises management of changes and interpretations in laws, policies and processes regarding payroll related transactions.

Job Requirements

Education, training, experience:
Formal Education / Knowledge
Work requires broad knowledge in a general profession or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor’s degree or equivalent. Bachelor's Degrees in Business, Accounting, or Finance are preferred.

Over one year up to and including two years of relevant experience. Applicants that have two or more years of relevant experience are preferred.

Certification and Other Requirements
Valid Texas Class C Driver's License
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