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City of College Station

General Information


Job title: Secretary (Parks)
Job location: College Station, TX 77840 United States
Requisition code:
Date posted: 01/17/13
Job type: Full-Time
Compensation: $11.21 - $12.33

Medical • Dental • Vision • Prescription Drug Coverage • Holidays • Paid Vacation • Sick Leave • TMRS-Retirement (2:1 matching) • Deferred Compensation • Term Life AD&D • Dependent Life • STD/LTD • Flex Benefits • Tuition Reimbursement

Job Classification

Job Category:Parks/Recreation/Tourism

Job Description

Job description:
Under general supervision of the Administrative Support Supervisor, the Secretary provides secretarial support for the Parks & Recreation Department and serves as the primary customer contact for program registration and facility reservations.

Principle Job Duties

1. Answer incoming telephone calls and provide requested information or forward questions to appropriate personnel.
2. Process registration and fees for athletic and instruction programs, pavilion, facility/room, and athletic field reservations through use of the department’s recreation/registration database software. Balance cash drawer on a daily basis.
3. Compose and type departmental correspondence rosters, and forms, etc., using word processing programs.
4. Maintain and update departmental records and files, status lists, timelines and calendars. Assist with records management and retention.
5. Purchase office and janitorial supplies and act as liaison to various service vendors.
6. Pay bills, process receipts and invoices, and issue program and deposit/rental refunds.
7. Assist and work with volunteers, interns, JTPA workers, light duty workers and community service workers at Central Park.
8. Maintain an adequate supply of tourist information and keep the display updated and stocked with current brochures and flyers.
9. Perform related duties as assigned.

Job Requirements

Education, training, experience:
Required: High School Diploma or G.E.D., and one (1) year customer service, clerical or administrative support experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Basic Word and Excel computer skills. Excellent interpersonal skills.

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