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Dallas Area Rapid Transit - Talent

General Information

(238622)

Job title: Contract Specialist
Job location: Dallas, TX 75202 United States
Requisition code: 9942
Date posted: 01/08/13
Job type: Full-Time
Compensation: S10/$52,636 plus available medical, dental and vision

Job Classification


Job Category:Finance/Purchasing

Job Description


Job description:
Job Title*: Contracts Specialist Pay Grade*: S10/$52,636 - $66,027
Section*: Planning Services Job Code: 9942
Division*: Headquarters FLSA/EEO: Exempt/Professionals
Department*: Procurement

GENERAL SUMMARY:
Conducts and administers procurements to meet the recurring needs of DART for a wide variety of construction, professional services, goods, services and rail related projects. Manages contracts ranging from $25,000 up to $200,000,000.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Coordinates system procurements requiring multiple solicitations, requiring the development of plans, schedules, and negotiation strategies.
Prepares and develops pre-contract planning including clarification of requirements, specifications, and schedules for DARTs most complex procurements. Analyzes requirements and selects contract type including terms and conditions. Coordinates with other DART functional areas to facilitate procurements.
Develops solicitations in accordance with DARTs Procurement Regulations, Procedures Manual, and other requirements of Federal, State, and local laws.
Conducts pre-bid/pre-proposal conferences with suppliers. Conducts bid openings, reviews and evaluates bids and/or offers in coordination with departmental technical representatives.
Maintains liaison with DART and technical department or with industry contacts. May act as an official spokesperson regarding contract matters for DART.
Plans and conducts negotiations, and serves as the negotiation team leader for assigned procurements. Prepares contract documents and coordinates award of contract. Makes recommendation for award/no award of contracts.
Maintains responsibility for the development of pre-negotiation position, when appropriate, serves as chairperson on the technical evaluation of proposals and plans. Controls discussions with offerors and documents all discussions.
Manages contract administration from inception through final closeout which includes: monitors contractor activities to ensure compliance with the provisions of the contract; acts as liaison with the contractor and the DART technical staff; approves payments, contract interpretation, resolution of disputes; modifications, and change-order actions, as necessary. Maintains complete files and current contract status. Initiates default or termination actions, or institutes negotiation procedures.
Closes out contracts including obtaining appropriate releases, acceptance certificates, warranties, and disposition of retained payments. Performs self-audits as assigned for contract and solicitation files.
Performs other related duties as assigned.
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Note: An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

Bachelors degree from an accredited college or university in Business Administration, Government Affairs or related field in order to obtain a knowledge of public bidding and government contracting procedures and techniques.
Four (4) years progressively responsible experience in contracting procedures, procurement regulations, and negotiating techniques.
Have a valid drivers license to operate DARTs non-revenue vehicles.
High level of analytical ability to find solutions to complex technical, financial, legal, interpersonal, and administrative problems.
Substantial interpersonal skill to effectively communicate, both written and orally, with all levels of employees, contractors, vendors, government entities, and the public.
Mental/visual ability to read complex technical materials such as contract documents, and concentrate on details when preparing solicitations and contracts.
Proficient using PC and software applications.
REPORTING RELATIONSHIP:
Reports to Contracts Supv, Policy & Anl *

WORKING CONDITIONS:
Works in an environment where there is minimum exposur

Job Requirements


Education, training, experience:
Apply through our on-line applicant portal at www.dart.org
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