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Job (this posting is closed/inactive)

City of San Marcos

General Information


Job title: Police Records Specialist
Job location: San Marcos, TX 78666 United States
Requisition code:
Date posted: 07/15/13
Job type: Full-Time
Compensation: Starting Salary Range/ Non-Exempt: $13.91 - $14.91 per hour (DOQ)

The City of San Marcos offers regular non-exempt employees a great benefits package which includes vacation, paid holidays, and accrued sick leave. Other benefits include employer paid medical, dental, life insurance and retirement benefits through the Texas Municipal Retirement System as well as an optional 457 retirement plan.

Job Classification

Job Category:Police

Job Description

Job description:
Position Overview
Participates in maintaining the Police Department’s records and files; provides customer service to the public; processes accident/offense and arrest reports, open records requests, and sex offender registrations; prepares, copies, files, and distributes forms, correspondence, and other types of paperwork; performs data entry; monitors the accuracy and completeness of data; conducts background checks; cash handling, expunction process and performs other related duties.

Job Duties
Greets and provides customer service to the public; responds to public inquiries and complaints; determines the type of report, level of assistance required, and/or necessity of officer involvement; receives monies from the public and issues related receipts; balances daily receipts for records services provided; sorts and delivers departmental mail; answers incoming calls; scans vehicle impound sheets; enters lost property reports; provides translation services to the public and law enforcement personnel.

Processes accident reports:
•Matches accident reports to incident numbers; ensures reports are received in a timely manner; distributes report copies to the Department of Transportation; scans reports into online database for public access.
•Gathers report information and enters related data into various departmental databases; is able to run statistics of geographic/demographic information.
•Processes requests for accident reports from insurance agencies; locates and mails out requested reports; collects and receipts related fees.
•Receives faulty accident reports from the Department of Transportation; redistributes reports to officers and ensures errors are corrected.

Performs logging tasks:
•Prints arrest list and booking reports; enters arrestees into departmental database; inputs mug shots; updates master name file.
•Separates student arrests from booking reports; enters detentions into juvenile arrest log; prepares juvenile justice reporting forms; prepares juvenile file folders and index cards.
•Scans DWI/DUI forms into CIS incident reports; prints copies of DWI/DUI incident reports for the Texas Department of Public Safety ALR (Automatic License Revocation) Division.
•Enters UCR Part II Class C citations.

Reviews and approves incident and arrest reports; monitors reports for accuracy and completeness; generates and submits monthly UCR reports to the Department of Public Safety including violence family report status sheets, hate crime data, sexual assault report status sheets, and LEOKA forms.

Provides offense reports to the US District Court, Attorney General’s Office, County District Attorney’s Office, Community Supervision and Corrections, Juvenile Probation, San Marcos City Attorney’s Office, Child Protective Services, Department of Public Safety (DPS), and the Federal Bureau of Investigation (FBI).

Processes sex offender registrations:
•Documents and verifies appropriate paperwork required for sex offender registration is presented prior to registration.
•Prepares forms and documentation pertaining to the registration and/or annual update of sex offenders.
•Obtains sex offender fingerprints and photographs; imports photographs in the DPS Secured Sex Offender website.
•Creates, updates, and maintains sex offender records and files.
•Notifies the media and local schools regarding sex offenders registered in the community.
•Notifies SMPD Criminal Investigations Division when an offender is non compliant.

Conducts applicant background checks as required by the military, FBI, US Office of Personnel Management, Homeland Security, Department of Transportation, and law enforcement agencies across the nation; ensures submittal of required release forms; searches local databases for arrests involving applicants; attests to the validity of information provided in background check reports.

Prepares and notarizes visa letters for individuals traveling abroad, non-citizens applying for employment, and non-citizens renewing resident alien status; documents the criminal records and type of offenses in related correspondence.
•Processes expunctions, sealing orders, and open records requests:
•Processes all petitions, notices, final orders, and sealing orders.
•Receives, processes, and tracks open records requests from citizens and attorneys; forwards requests requiring further action to the Administrative Division, Criminal Investigation Division, Legal Department, and/or Attorney General’s Office.

•Acts on behalf of the Police Records Supervisor as required; sends arrest and incident blotters to the media; clears warrants from departmental database.
•Performs other related duties as assigned or required.

Job Requirements

Education, training, experience:
Minimum Qualifications
•High School Diploma or equivalent.
•Appointment/Commission as a Notary Public.
Preferred Qualifications
•One (1) year police records experience.

Closing Date: JULY 19, 2013

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