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City of Lakeway

General Information

(238221)

Job title: Accounting Specialist
Job location: Austin/Lakeway, TX 78734 United States
Requisition code:
Date posted: 02/01/13
Job type: Full-Time
Compensation: Salary $20.20 to $25.00 per hour DOQ
TMRS 7% 2:1 Match
Excellent city benefits, paid health and dental, holidays, vacation and sick leave

Job Classification


Job Category:Finance/Purchasing

Job Description


Job description:
A completed City of Lakeway job application must be submitted to be considered for this position. See www.lakeway-tx.gov

JOB SUMMARY
Under the general direction of the Finance Director, responsible for accurately completing assigned accounting functions in compliance with fiscal policy and practice. Specific duties include processing payroll transactions and related reports, preparing payments for accounts payable, and processing bank deposits and cash receipts. Exercise initiative and some independent judgment in performing clerical, financial and administrative work in the areas of bookkeeping, data entry and accounting. Accurately prepare, enter, or verify financial transactions for routine review by the Finance Director and ensure the accuracy of financial reporting.

ESSENTIAL JOB FUNCTIONS
Duties include, but are not limited to:
• Process payroll transactions and related reports. Respond to employee requests regarding leave balances. Distribute monthly report of leave balances to department heads.
• Administer all aspects of the accounts payable function. Assist other departments with inquiries regarding the processing of accounts payable.
• Responsible for account receivables and preparation of approved correspondence for invoice letters and follow-up of payments.
• Process travel requests for training by assisting employees with lodging reservations, seminar registrations, credit card verifications, and travel reimbursements.
• Set up, maintain and submit monthly data files for ICMA 457 participants.
• Communicate directly with clients and vendors concerning financial transactions.
• Prepare reports for external auditors, correspondence related to financial transactions and bank deposits and cash receipts.
• Assemble, organize, and tabulate data. Perform data entry, retrieval, and data searches.
• Provide excellent public relations and customer service. Courteously greet visitors; timely provide requested information; assist customers in public and over the telephone, including referrals to other City employees.
• Handle customer issues and respond to complaints in a manner that encourages customer satisfaction.

OTHER JOB FUNCTIONS
• Administer petty cash for Administration and Finance departments.
• Audit petty cash accounts for all City departments. Provide training as necessary to resolve discrepancies and prevent reoccurrence of errors.
• May take deposits to bank.
• Convey a positive, professional image by action, communication, and appearance.
• Exhibit regular, reliable, and punctual attendance.
• Contribute to team effort by performing other related duties as assigned.

WORKING CONDITIONS
• Work is confined mainly to an office setting.
• Work may occasionally require travel, including over-night stays, involving training and conducting City business.
• May encounter occasional stressful situations.

Job Requirements


Education, training, experience:
REQUIRED EDUCATION, DEGREES, CERTIFICATES AND/OR LICENSES
• High School diploma or equivalent required.
• Bachelor’s or Associate’s degree from accredited four-year college or university in the field of accounting or related study preferred.
• Must possess and maintain a valid Texas driver’s license with a safe driving record, as defined by City policy.
• Proof of citizenship and/or eligibility to legally work in the United States.

REQUIRED EXPERIENCE, TRAINING, KNOWLEDGE AND SKILLS
Experience:
• Minimum of three years of experience in accounting and clerical office work.
Knowledge of:
• Payroll, account payable and account receivable functions.
• Computer accounting systems, with preference to Incode software, and 10-key adding machine; Microsoft Office, including Excel spreadsheets.
• Business terminology, office procedures, spelling, punctuation, and arithmetic.
Skills/ability to:
• Provide excellent public relations and customer service, often to multiple customers during the same time period.
• Establish and maintain an effective working relationship with all levels of management, City officials, vendors, other employees, and the general public.
• Communicate effectively in the English language, in person, by telephone, and by e-mail with all levels of management, City officials, vendors, other employees, and the general public.
• Interpret and explain City policies and procedures.
• Exercise initiative, good professional judgment and confidentiality.
• Proficiently use general office machines, such as computer and Microsoft Office applications, calculator, copier, scanner and fax machine.
• Learn and proficiently utilize new computer technology applications, including Incode.
• Meet deadlines and perform multiple tasks under pressure; manage several projects at one time.
• Effectively respond to a stressful or high pressure environment.
• Work independently or as part of a team.

PHYSICAL REQUIREMENTS
• Must be able to sit and stand and for long periods performing keyboarding, computer work, filing and administrative work.
• Must be able to move about the office, bend or stoop to retrieve files, lift books, or other materials or equipment weighing up to 30 pounds. May use a step-stool or step-ladder to store or retrieve items of various sizes, shapes and forms weighing up to 30 pounds.
• Must possess general manual dexterity to operate computer, office machines, perform filing or other office functi

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