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City of South Padre Island

General Information


Job title: Administrative Assistant (Part-Time)
Job location: South Padre Island, TX 78597 United States
Requisition code:
Date posted: 08/02/13
Job type: Part-Time
Compensation: Pay Rate: $10.00/hr

This job is part-time and regular.

Job Classification

Job Category:Administrative

Job Description

Job description:
General Description:
Performs administrative work in answering phones, receiving public’s inquiries, providing customer assistance, data processing, keeping official records, and assisting in the administration of the standard operation of the Municipal Court.

Essential Functions:
Receives in-coming calls, emails, voicemails, faxes and routes callers or provides information as required.
Provides general information/procedures to defendants to facilitate their response to a citation/complaint and solicits appropriate documents.
Assists in preparing payment slips.
Ticket data and criminal case data entry.
Responds to information requests.
Receives, stamps, processes and distributes all outgoing and incoming mail.
Composes, types and edits a variety of correspondence.
Assists in maintaining filing systems, record control and indexing using moderate independent judgment.
Assists in compiling data for Spring Break information packets and various procedure pamphlets/brochures.
Responsible for fine collection by telephone, letter, and in reporting methods.
Responsible for the procurement and upkeep of material and supplies for the department.
Process courtesy letters weekly.
Prepares reports of outstanding fines and sends to collection agency after approval.
Process failure to pay, failure to comply, failure to appear notices and warrants.
Assists in preparing case files for criminal proceedings and docketing.
Must translate for Municipal Judges, defendants, prosecutors etc. between Spanish and English.

Job Requirements

Education, training, experience:
Applicant must be able to type at least forty words per minute and have experience working with Microsoft Office software products. Applicants must possess a high school diploma or G.E.D equivalent.

Considerable knowledge of general office procedures.
Some knowledge of basic accounting practices.
Ability to effectively communicate verbally and in writing.
Ability to maintain effective working relations with employees, other departments, officials and the public.
Ability to maintain accurate records.
Ability to type and enter data accurately.
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